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Benson Hendrix

How TEDxABQ Used Storytelling and Transmedia Planning

By: Benson Hendrix | July 14, 2014 | 
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TEDxABQBy Benson Hendrix

Telling a compelling story online is much like creating a good TED Talk.

You need to find the sparks of emotion and passion for a topic and nurture them.

Events such as TED and TEDx can also teach us some very valuable, practical lessons about transmedia storytelling (sharing a story or experience, typically collectively, across a variety of networks and devices).

I was fortunate to serve as the social media strategist for last September’s TEDxABQ – a day long event sharing ideas, telling stories, and inspiring people to look towards New Mexico’s future. It was the peak of a nine-month climb of planning, studying, adjusting, and planning again on how to share those stories with our online audience (both inside and outside of the University of New Mexico’s Popejoy Hall).

I’ve enjoyed being part of the Spin Sucks community so much throughout the years that this seemed like the perfect forum for sharing my TEDx experience and lessons learned.

I wrote this in part to give back, and in part to initiate further dialogue about the transmedia challenges and opportunities of digital storytelling.

The TEDxABQ Transmedia Plan

Our goal for the TEDxABQ event day was to create a “Very-Very Important Person” event exclusively for our digital audience. This included some of the people who were in the TEDxABQ audience who were using their smartphone or tablet as a second screen to the event, as well as those around the world.

We wanted to create a unique digital experience.

We drew inspiration from the behind-the-scenes coverage of many of the big events we see on TV (i.e. Super Bowl, Oscars, World Cup) as the theme for our cross-media effort . More importantly, we looked at the growing number of fans who would interact with each other through social media (a.k.a the “second screen” effect of social interaction).

This is where it’s important to bring the mindset of a media professional to your social media work. You’re not creating news releases; you’re creating engaging, cross-platform stories that answer the question, “Why should I care?”

How do you do that?

The Tools of the Trade

Each social media platform has its own strengths and weaknesses in how people engage with its content. We tried to keep this in mind as we prepared for the TEDxABQ event day.

The vision of TED is “ideas worth sharing,” and we wanted to use the “second screen” concept to further our speakers’ ideas to our audience.

Twitter

Twitter helped greatly with this. We used it to provide the moment-to-moment updates of what was happening on stage.

TEDxABQ fans were already discussing our speakers’ topics in real time. We would share many of their comments, which amplified their message with others in our audience who might otherwise have missed out on their ideas.

Facebook

While Twitter was our “in the moment” network, we used Facebook more sparingly to introduce our speakers, share some images, and touch on the more important issues brought up during the event and engage with our audience.

We included a call-to-action for people to follow the discussion on Twitter at our #TEDxABQ hashtag.

As many people discuss these days, visuals are increasingly important to cross-platform storytelling. A picture does indeed tell a thousand words. For TEDxABQ, Instagram and Flickr were our weapons of choice.

Visuals

Flickr served as our main digital asset storage. Almost all of the images created by our professional photography team were uploaded to Flickr a few days after the big event.

But this didn’t address our “in the moment” needs. In order to show our online audience what was going on, we needed a way to provide images to them in real time.

Instagram provided us that opportunity to give our fans a glimpse of what happened during our event as well as in the audience events during our breaks.

Video

As for video, TEDx events provide a livestream for those fans who are unable to attend.

It’s accompanied by a live chat, which allows viewers to watch and take part in their own virtual event (again, creating that “Very-VIP” digital event).

In addition to the livestream, we set aside a video interview area in the backstage area. As soon as speakers finished their talks, we recorded an interview asking them how they felt after speaking, what they learned in their time preparing, and if they enjoyed their time with TEDxABQ.

Many of these videos didn’t make it online in real-time, as I had hoped, but we still have them as digital assets for later TEDxABQ projects.

So, what in the heck did we learn?

Goals and Objectives

Social media is still a part of a good communications strategy.

Look at the business and communication goals and objectives and ask how you can create a strategy and tactics to promote a message supporting those goals across a variety of platforms.

Stories Connect People

What compelling stories does your organization have? How can you tell that story across a number of platforms?

For TEDxABQ, our story focused on the amazing ideas being shared by New Mexicans, and we were able to share that story in 140-character bursts, punctuated with images to keep our audience interested.

“Behind the Scenes”

What’s going on that people might be interested in, but not have access to?

What cool stories are taking place out of earshot of the target audience?

Everyone has a story to share, as communicators it’s our job to find the intersection of passion, interest, and relevance that many great stories have.

Stay Visually Focused

Quality images are so important for an event such as TEDxABQ, where many audience members are participating in the online event on their smartphones and tablets.

One of the lessons we learned in 2013 was to not depend on iPhone photos, but invest time and practice on better cameras for the social media team.

One of the biggest reasons that TEDxABQ2013’s social media coverage was a success was that our team was excited to try new ideas to extend our story beyond what people were seeing on the stage. We also gave those who could not attend an opportunity to be part of our event, strengthening their ties to our community.

The Future of a City

One of the biggest reasons the social media coverage at  TEDxABQ was a success was that our team was excited to try new ideas to extend our story beyond what people were seeing on the stage.

We also gave those who could not attend an opportunity to be part of our event, strengthening their ties to our community.

Because of this work, many of them are still connected to us today, and have shared their own experiences and strengthened the idea that events like TEDxABQ have a part to play in creating Albuquerque’s future.

About Benson Hendrix


Benson Hendrix, APR has been called everything from a “social media zen warrior” to the ” ‘Rowdy’ Roddy Piper of Public Relations.” He is the social media manager for the University of New Mexico and loves helping organizations and people tell the stories that are important to them. He is also an adjunct social media instructor at the University of New Mexico, and the social media strategist for TEDxABQ.

16 comments
ginidietrich
ginidietrich moderator

All of this talk about Albuquerque is making me want Mexican food. You have, hands down, the best Mexican food I have ever had there. Sorry. It's cycling season and I have a one track mind. EAT ALL THE THINGS!

LauraPetrolino
LauraPetrolino

What a great breakdown! What I love most is you had a very clear goal for each medium you used. That's such an important aspect of an integrated plan, but too often people start using a tool without really thinking about why and how that tool in particular can help achieve the overall goal. 

Eleanor Pierce
Eleanor Pierce

I commented about this above, but I really love this: "Everyone has a story to share, as communicators it’s our job to find the intersection of passion, interest, and relevance that many great stories have." I'll also add: The ability to do so is one reason I think good journalists so often make the transition to PR/comms/marketing so well. 

biggreenpen
biggreenpen

I agree with your tip about quality photography. When I did my blogger trip with Unbound in June, we bloggers took plenty of iPhone shots (and shared them) but having professionals taking their own high quality pictures (and the fact that they weren't simultaneously trying to interview people) has given us a lot more options for our follow up posts. It was worth the planning and resource usage to have those quality images.

bensonhendrix
bensonhendrix

@LauraPetrolino Very true! So many people want to jump to the fun stuff (and can we blame them in social media? ;-) ) without looking at the end goal and then wonders why they can't figure out if it worked.

bensonhendrix
bensonhendrix

That's a great point, Eleanor! Journalists do have an ability to find those stories that might often be overlooked (saying this as a former second-generation news person). :-)

bensonhendrix
bensonhendrix

I agree as well! It helps to have those resources lined up in advance and available if you need them. iPhone pictures are OK, especially in a pinch, but we're hoping to provide better images during this year's event with some EyeFi cards and a photographer dedicated to social media. Our version of the AP photo coverage for this year's Olympic Games. :-)

ClayMorgan
ClayMorgan

@biggreenpen I agree too. The thing is some communicators write really well. Some are excellent photographers or videographers. Others are terrific at drawing, illustration or graphic design. But to master multiples of these disciplines? Tough.

Latest blog post: Livefyre Conversation

Eleanor Pierce
Eleanor Pierce

@biggreenpen I agree - a company I used to work for had a big annual user's conference, and it made such a difference to be able to share both user-generated type photos as well as professional photos. Every morning at breakfast we'd run a slideshow of photos from the day before - people loved it. And it also helped encourage them to go find the photos on Facebook and tag themselves and their friends. :)

JoeCardillo
JoeCardillo

@bensonhendrix @LauraPetrolino Agree w/Laura, nice breakdown of the mediums. I think if we are being realistic a good percentage of people doing social media / channel strategy don't take the time to asses each of their constraints and strengths.

belllindsay
belllindsay

@bensonhendrix Former news people!!! UNITE!!!!! :) This is an awesome piece, Benson, almost too much greatness to pick only one or two things to comment on. But trying to stay away from stock images (especially as sooooo many of them are terrible!) is something I espouse as well. It's so easy now to take a snap with your smartphone, add a filter or frame, adjust the contrast, and end up with a great image. 

bensonhendrix
bensonhendrix

That's very true, Clay. I'm dedicating time to learning to be a better photographer, but it's good to know your limits and plan around them. For instance, I couldn't draw a square if you spotted me all four sides and three of the angles, so I'm not the graphic design droid you're looking for. ;-)

bensonhendrix
bensonhendrix

@belllindsay @bensonhendrix Oh yeah, I'm with you on the stock photo issue! If push comes to shove I try to take my own photos for "stock" postings, so at least they still provide something unique or connected to the post. I mean, how many photos of businessmen jumping in the air with their fist thrust up do we really need? ;-)

belllindsay
belllindsay

@bensonhendrix HAHAHAHA! Or those horrible, faceless, white "bubble men" pointing at arrows or holding up signs. Kill me NOW! ;)